Administrative Procedures Manual

AP #101 – Administrative Procedure Review

AP #102 – Workplace Safety and Health (Moved to AP #901)

AP #103 – Divisional Workplace Safety and Health Committee (Moved to AP #903)

AP #104 – Site Based Workplace Safety and Health Teams and Inspections (Moved to AP #912)

AP #105 – Workplace Violence Prevention (Moved to AP #905)

AP #106 – Smoke Free Environment

AP #107 – Respect for Inclusion and Human Diversity

• • Guidelines for Supporting Gender Diversity 

AP #108 – Public Concern Protocol

• • Public Concerns and Complaints Form

AP #109 – Professional Research and Publishing 

AP #110 – Relations with Political Parties

AP #111 – Staff and Political Influences 

AP #112 – Serious Incident in the Workplace (Moved to AP #910)

AP #113 – Cell Phones and Personal Electronic Devices

AP #114 – Safe Schools Regulation (Moved to AP #915)

AP #115 – School Closures 

AP #116 – Mandatory COVID Testing of Employees and Designated Persons (Moved to AP #918)

AP #201 – Distribution of Materials in the Schools

AP #202 – Library Materials Selection and Adoption

AP #203 – Use of Copyright Protected Work

AP #204 – Instructional Media Protocol

AP #205 – Pilot Projects

AP #206 – Board Commitment to Graduation Exercises

AP #207 – Off-Site Activities and Trips (Moved to AP #921)

AP #208 – Hosting MHSAA Provincials

AP #209 – Sensitive Issues

• Sensitive Issues Letter to Parents

AP #210 – Religious Exercises

AP #211 – Media Relations

AP #212 – Visitors in the School

AP #213 – School Volunteers (Moved to AP #924)

AP #214 – Relations with Parent Advisory Councils

AP #215 – Public Solicitations in the School

AP #216 – Emergency Situations/Emergency Preparedness Plan (Moved to AP #927)

AP #217 – Responding to Student Threat-Making Behaviour (Moved to AP #930)

AP #218 – Accidents to Students and Staff (Moved to AP #933)

AP #219 – First Aid (Moved to AP #936)

AP #220 – Use of Certified Service Animal

• • Certified Service Animal Registration Agreement

  • Information for Parents for Service Animals

  • Management Plan for the Care of the Service Animal

  • Request for a Service Animal in School and Facility

  • Sample Letter to Families with Children in the Classroom

  • Sample Letter to School Community 

AP #221 – Communicable Diseases (Moved to AP #939)

AP #222 – Food Management/Canteen (Moved to AP #942)

AP #223 – Nutrition

AP #224 – Formal Treaty and Territorial Recognition and Acknowledgement 

AP #225 – Social Media Guidelines for Parents/Guardians

AP #226 – Concussions (Moved to AP #945)

AP #227 – Indigenous Education K-12

• • Indigenous Academic Achievement Application for Resources

AP #228 – Class Sizes and Class Configuration

AP #229 - Continuous Improvement Plans

AP #301 – Working Alone (Moved to AP #948)

AP #302 – Staff Complaints Protocol

AP #303 – Harassment (Moved to AP #951)

AP #304 – Alcohol and Drug-Free Work Sites (Moved to AP #954)

AP #306 – Staff Standards of Dress

AP #307 – Criminal Record/Child Abuse Registry Check

• • Declaration – Criminal Record-Vulnerable Sector Check and Child Abuse Registry

AP #308 – Pledge of Confidentiality

• • Pledge of Confidentiality Form

AP #309 – Conflict of Interest

AP #311 – Progressive Discipline

AP #312 – Hiring Authority

AP #313 – Professional Staff Hiring Procedures

• • Recommendation to Hire Form

AP #314 – Support Staff Hiring Procedures

• • Recommendation to Hire Form

AP #315 – Principal Evaluations

• • Principal Self-Evaluation

  • Principal Evaluation by the Superintendent/CEO

  • Principal and Vice Principal Professional Development Growth and Work Priority Plan

AP #316 – Vice Principal Evaluations

• • Interim Report on Professional Staff New to the Division – Vice Principal

  • Vice Principal Self-Evaluation

  • Vice Principal Evaluation by the Superintendent/CEO

  • Principal and Vice Principal Professional Development Growth and Work Priority Plan

AP #317 – Teacher Evaluations

• • Interim Report on Professional Staff New to the Division

  • Interim Report on Professional Staff New to the Division – Guidance Counsellors

  • Interim Report on Professional Staff New to the Division – Resource Teacher

  • Interim Report on Professional Staff New to the Division - Behaviour Analyst

  • Interim Report on Professional Staff New to the Division - Occupational Therapist

  • Interim Report on Professional Staff New to the Division - School Psychologist

  • Professional Growth Plan

  • Teacher Performance Evaluation 

  • Resource Teacher Performance Evaluation 

  • Guidance Counsellor Performance Evaluation 

  • Clinician Performance Evaluation – Psychologist

  • Clinician Performance Evaluation – School Social Worker

  • Clinician Performance Evaluation – Speech Language Pathologist

  • Clinician Performance Evaluation - Behaviour Analyst

  • Clinician Performance Evaluation - Occupational Therapist

AP #318 – Evaluation of Support Staff

• • Educational Assistant Evaluation

  • Support Staff Evaluation

AP #319 – Evaluation of Bus Drivers

• • Bus Driver Evaluation Form

    • Pre-Trip Inspection Checklist

  • Bus Driver Trip Evaluation Form

AP #320 – Support Staff Probation and Tenure

AP #321 – Substitute Professional Staff Employment

AP #322 – Job Sharing – Instructional Staff

AP #323 – Part Time Teacher Exception

• • Part Time Teacher Attendance Exception Report 

  • Part Time Staff In Service Plan

AP #324 – Reassignments and Transfers 

AP #325 – Resignation of Professional Staff

AP #326 – Exit Interview

• • Exit Interview Questionnaire

AP #327 – Personnel Records

AP #328 – Professional Development Staff Opportunities

• • Honorarium Form 

AP #329 – Professional Growth Plans – Financial Support

AP #330 – Employee and Trustee Service Recognition 

AP #331 – Code of Conduct for Employees

AP #332 – Employee Use of Social Media

AP #333 – Acting Principal Roles and Responsibilities 

AP #334 – Hearing and Noise Control  (Moved to AP #957)

AP #335 – Transfer and Assignments; Principals and Vice Principals

AP #336 – Selection and Appointment; Principals and Vice Principals

AP #337 – Code of Conduct

AP #338 – Employee Discipline – Designated Agents

AP #401 – Independent Study/Distance Education

AP #402 – Private Music Instruction

AP #403 – Driver’s Education

AP #404 – Programming for Support Enrichment

AP #405 – Strong Beginnings

• • Strong Beginnings Form

AP #406 – Summer School

AP #407 – Programs and Special Needs Students

AP #408 – Home Bound and Home Schooling Instruction

AP #409 – English as an Additional Language (EAL) Learners

AP #410 – Kids in the Know

• Kids in the Know Parent/Guardian Letter

AP #501 – Entrance Age

AP #502 – Compulsory Attendance Ages

AP #503 – Student Registration

• • Student Registration Form  (or PDF)

  • Health Information Questionnaire (or PDF)

AP #504 – School of Choice

AP #505 – Admission of Exchange and International Students

• • Admission of Foreign Students

AP #506 – Students Placed by Social Agencies

• • Student Registration – Children in Care

AP #507 – Assessment

• • Academic Appeal Form

AP #508 – Student Records

• • Access to Pupil File Application

AP #510 – Student Presence and Engagement

AP #511 – Student Standard of Dress

AP #512 – Safe Use of ICT by Students

• • Safe Use of ICT form

AP #514 – Student Health Services and Requirements

• • URIS Group A Application

  • URIS Group B Application

  • URIS Group B Anaphylaxis

  • URIS Group B Asthma

  • URIS Group B Other

AP #515 – Administering Medicines to Students

• • Authorization for the Administration of Prescribed Medication

  • Administration of Prescribed Medication Record

  • Authorization for the Self-Administration of Prescribed Medication

  • Procedures of Routine Practice

AP #516 – Reporting Child Abuse/Child Protection

• • Reporting Suspicion of Child Abuse or Child In Need of Protection

AP #517 – Student Discipline

AP #518 – Student Code of Conduct 

AP #519 – Bullying and Cyber-Bullying 

AP #520 – Illegal Possession and/or Use of Alcohol, Cannabis (Marijuana), Illicit or Non-Medical Use of Drugs and Intoxicating Substances

AP #521 – Weapons

AP #522 – Student Suspensions

• • Suspension of Student

  • Suspension Letter Template

AP #523 – Student Expulsion

AP #524 – Students Expelled from Other Jurisdictions

AP #526 – Student Interviews, Searches, and Arrests

• • Youth Justice Act – Statement to Persons in Authority

AP #527 – Student Lockers

• • Locker Rental Agreement Form

AP #528 – Student Government

AP #529 – Challenging for Senior Years Course Credits

• • Challenge for Credit Form

AP #530 – Credit for Community Service

• • Credit for Community Service Form

AP #531 – Career Development Internship

AP #532 – Credit for Employment

AP #533 – High School Apprenticeship Program

AP #534 – Graduation Requirements

AP #535 – Scholarships

• • Sample Ballots for Scholarships

AP #536 – Graduation Ceremonies 

AP #537 – Career and Community Experiences 

AP #538 – Formal Dispute Resolution Protocol – Appropriate Educational Programming

AP #539 – Student Services: Principal’s Responsibilities

AP #540 – Chromebook Distribution/Agreement

AP #541 – Seclusion

• • Student Seclusion Event Report

AP #601 – Authorized Signatures

AP #602 – Depository of Funds

AP #603 – School Funds

AP #604 – Purchasing

AP #605 – Local Purchasing (pending)

AP #606 – Payment Procedures

AP #607 – Fundraising

AP #608 – Cash in School Buildings

AP #609 – Financial Support of Provincial Competitions

AP #610 – Petty Cash Accounts

AP #611 – Charitable Donations

AP #612 – Honorariums

AP #613 – Inventories

AP #614 – Revenues from Division Owned Real Estate

AP #615 – Disposal of Surplus/Obsolete Equipment (under review)

AP #616 – Electrical Services/Car Plugs and Heaters

AP #617 – Extended Bus Service Cancellation

• • Student Transportation Expense Claim

AP #701 – Facilities Planning (under review)

AP #702 – Construction Contracts Bidding, Tenders, and Awards (under review)

AP #703 – Building and Grounds Inspections (Moved to AP #960)

AP #704 – Building Security – Warning Systems

AP #705 – Electronic Surveillance

AP #706 – Vandalism, Break-ins, and Thefts

• • Vandalism, Break-ins, and Thefts Form

AP #707 – School Closure – Transfer of Grades Review

AP #708 – Community Use of School Facilities (under review)

• • School Use Permit

AP #801 – School Bus Scheduling and Routing

AP #802 – School Bus Safety Programs (Moved to AP #963)

AP #803 – Bus Loading and Unloading Supervision

AP #804 – School Bus Drop Off

AP #805 – Bus Supervision – Field Trips and Extra-Curricular Trips

AP #806 – Bus Requisition Approval – Field Trips and Extra-Curricular Trips

• • Extra-Curricular Requisition for Use of School Bus

AP #807 – Cancellation of Bus Service

AP #808 – Student Conduct on School Buses

• • Student Misconduct Form

AP #809 – Student Transportation in Private Vehicles

• • Transportation of Students in Private Vehicles

AP #810 – Transport of Carry-on Items on School Buses

AP #811 – Accidents Involving School Buses (Moved to AP #966)

AP #812 – Special Use of School Buses

AP #813 - Transportation Eligibility

AP #900 - Workplace Safety and Health Program

AP #901 - Site-Based Workplace Safety and Health

AP #903 - Divisional Workplace Safety and Health Committee

AP #905 - Workplace Violence Prevention

• Employee Violence Incident Report

AP #910 - Serious Incident and Investigations

• Serious Incident Investigation Report

• Workplace Safety and Health Committee – Incident Investigation Summary Report

AP #912 - Site-Based Workplace Safety and Health Teams and Inspections

• Safety Concerns/Hazards Report Form

AP #915 - Safe Schools Regulation

AP #918 - Mandatory COVID Testing of Employees and Designated Persons

AP #921 - Offsite Activities and Trips

• Offsite Activity/Trip Form

• Parent Permission Form - Field Trips

• Parent Permission Form - Extended Field Trips

• Parent Permission Form - Extra Curricular Trips

• Offsite Activity - Consent of Parent/Guardian to Participate and "Acknowledgement of Risk"

AP #924 - School Volunteers

AP #927 - Emergency Preparedness

AP #930 - Responding to Threat Making Behaviour 

AP #933 - Accidents to Students and Staff

AP #936 - First Aid

AP #939 - Communicable Diseases

AP #942 - Food Management/Canteen

AP #945 - Concussions

• Concussion Education Sheet

• Advisory Notice of Head Injury

• Medical Clearance Letter

• Medical Assessment Letter

AP #948 - Working Alone

• Working Alone Certification and Buddy System

• Working Alone Sign In-Out Sheet

AP #951 - Harassment

• Harassment Document and Complaint Form

AP # 954 - Alcohol and Drug-Free Work Sites

AP #957 - Hearing and Noise Control

AP # 960 - Building and Ground Inspections

• Building and Grounds Inspection Form

AP #963 - School Bus Safety Program

• Bus Evacuation Report

• School Bus Safety Program Report

AP #966 - Accidents involving School Buses

• School Bus Accident Form