Volunteers

Requirements

1. Annual Declaration (Fillable Google Doc) (Fillable/Printable PDF)

Volunteers must submit a declaration each year they wish to work in the division. New Criminal Record & Vulnerable Sector and Child Abuse Registry Checks will be required if a declaration has not been submitted for a year or more. 

2. Criminal Record & Vulnerable Sector Check 

A Criminal Record & Vulnerable Sector Check must be completed within six (6) months of the start of your volunteer work. RCMP detachments located within the school division will waive fees if a letter from the school where you will be volunteering accompanies your application (see AP 307 for more information). 

3. Child Abuse Registry Check 

Approved Child Abuse Registry Checks are typically received within one (1) to two (2) months of submission to the registry. If proof of submission has been provided to the school/division, the annual declaration will cover the interim period. 

Option 1) PRSD In-House Application Form 

Available by request from the division or school offices or prsd@g.prsdmb.ca.

The 20-dollar fee is exempt; completed applications are received by the division. A PRSD staff member must verify your identity. 

Option 2) Self-Check Form (Weblink) 

Costs the applicant 20 dollars; completed applications are mailed to the applicant, who must then submit the check or its copy to the school/division.

4. Respect in School Certification (Link to Course) 

Respect in School certifications are valid for four (4) years. For more information, review the Respect in School/Sport Frequently Asked Questions (FAQs) below. 

5. Respect in Sport Certification (Link to Course) - coaches and activity leaders only

All coaches of Sport Manitoba recognized sports must be certified in Respect in Sport. Respect in Sport certifications are valid for five (5) years. Volunteers and staff must recertify before the five-year expiry date to continue coaching Sport Manitoba-recognized sports. Volunteers assisting with sports not on the recognized list can choose whether they complete Respect in School or Respect in Sport. For more information, review the Respect in School/Sport Frequently Asked Questions (FAQs) below. 

All checks and certifications are stored at the Division Office until seven (7) years after the conclusion of the volunteer's involvement with the school division. 

Applicable Administrative Procedures and Resources

• Human Resources - AP 307 - Criminal Record-Child Abuse Registry Checks

• Workplace Safety & Health - AP 921 - Off-Site Activities and Trips

• Workplace Safety & Health - AP 924 - School Volunteers

• Respect in School/Sport Frequently Asked Questions (FAQs) - see pages 3 to 5 for Sport Manitoba recognized sports